Vable Inbox allows you complete control over your organization’s email subscriptions. Move away from Outlook or other email service rules and receive them via a single, convenient interface. You can decide whether emails arriving into your inbox are automatically forwarded onto recipients.

Often useful content from expensive subscription emails can be difficult to locate once they have been sent out. Waste no more time; extract information from emails and feed it into the platform. This can be used just like any other source on the platform. Access to articles behind paywalls is obviously dependent on the terms of your third party licence.

How to Set Up a New Email Subscription

Subscribe your Vable account to receive email publications

It works just like any other email address. Ask your Vable account manager for your primary Vable email address if you do not already have it.  

Subscribe your Vablemail address to the alerts you want. In some cases, you will be able to self-subscribe and in other instances, you may need to request the email address to be added as a recipient to your account.

Creating Rules for your Subscriptions

When a new email is subscribed to your Vablemail address, you will need to create a rule for that subscription to make sure the email is processed correctly. Just like other email clients, such as Outlook, Inbox Rules will group emails together and tell the system how they should be handled.

You can either set up a rule once the first email has been received in your inbox; or if you know the details of an email before the first one has come in, you can preemptively create a rule.

To get started, click on Inbox tab, which is located as shown. 

Here you can see all incoming emails. The default filter on this page displays all emails received. This includes those which have a rule and those which have not been set up. Icons will help you identify the status of an email:

The left-hand filters allow you to narrow down emails by status. You can also search through the emails using keywords.

Create a new rule from an existing email

To review new emails, click on the New filter in the left-hand menu. Tick the box beside the email for which you want to create a rule and from the top of the list of emails, click the + icon. This will take you to a rule creation page.  

Give your rule a title and a description, as required. Amend the Matching Rules to dictate which emails will match your rule based on sender, recipient email addresses and email subject (title). 

Rules rely on consistency. Identify which parts of the email will not change and you can apply rules such as starts, ends, exact & contains, to determine how broad or narrow the match will be. Be aware that subjects, senders etc may change so think about this carefully. In some instances you may need to allow for more than one variation on a matching field, this can be done using the OR operator.

For example, on some occasions publishers use more than one email address to send newsletters. In the example below, both are from Pinhawk but cover two different subscriptions that you want to include under the same rule. In this case you would change the sender field to contains and use the format first email OR second email.

It's important to review the email subscription to determine what fields (and portions therein) will be consistent in order to set these fields. If a field, such as the title field, is not needed for matching, it can be deleted using the trash bin icon.

Information will be auto-filled based on the details of the email that was selected to create the rule. If a field, such as the title field, is not needed for matching, it can be deleted using the trash bin icon.

Changes to these fields may need to be applied if the information is too broad or narrow to match all emails. To check your settings and any changes, click on Test Match to see which emails match your current settings (these are found at the bottom of your view). 

Once your Matching Rules have been satisfactorily set up, click on Save Changes. At this point your page will refresh and you will see options for extracting the content (to be used in Topics and Newsletters) or forwarding on to end users.

Your rule has now been set up to match future emails. Next you will want to set up extraction, forwarding or both.

Further Reading

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