The MyVable self-service platform* allows your End Users to view and subscribe to your incoming email subscriptions.
The administration and management of the MyVable platform is designed to be straightforward. With a tick of a box, you can add your email subscriptions to the MyVable platform. Users can also make full use of Administrator-created labels to find alerts of interest.
Adding Email Forwarders to MyVable
Before granting your End Users access to MyVable, you’ll want to populate the platform with the email forwarders to which they can subscribe.
Any email forwarder to which an End User has been subscribed by an Administrator will automatically appear in MyVable for that user, even if the subscription isn’t otherwise shared to the platform. This allows End Users the option to manage all their subscriptions regardless of whether it is shared within MyVable for others.
Email forwarders can be added to MyVable in the Administrator platform from the Newsletters list view or within the detail view of an Inbox matching rule.
Option 1: List View
From the Newsletters tab, tick the box(es) next to the email forwarding newsletter(s) you want to make visible on MyVable then click on the three dots icon at the top of the list. From the dropdown menu, click on the option to add to Self Service.
Option 2: Detail View
If you are already in the detail view of a Matching Rule which has forwarding activated, select Show More Rule Details and then tick the checkbox “Publish to Self Service” within the Forwarding pane. You can then save the changes and it will be available on MyVable.
Note: If you are in the details view for any of your Rules, you will also be able to add/edit the description field. This description will appear on MyVable and gives your End Users more context when choosing their subscriptions.
You can see at a glance which email forwarding newsletters have been added to MyVable by ticking the Self Service checkbox found in the left-hand menu on the Newsletters list view. This will give you a filtered list of those items already added to MyVable. You will also see a new icon next to the title, indicating the status on MyVable.
Removing Items from MyVable
To quickly remove multiple email forwarding newsletters from MyVable, select the Self Service filter on the Newsletter view. Tick the boxes for those items you no longer want to display on MyVable, and click on the three dots icon at the top of the list. You will now see the option to remove these from MyVable. Note that any users subscribed to these Newsletters will continue to see these in their related lists, but it will be removed for all other users.
You can also update the MyVable status of a Rule within the detail view, by unticking the checkbox “Publish to Self Service” and saving your change.
Utilizing Labels on MyVable
Labels offer Administrators a way of grouping and managing Vable Inbox Rules and their associated email forwarders. These labels can be made visible on MyVable in order to help your End Users quickly find the email forwarders of interest to them.
The visibility of labels on MyVable is set within the Label Manager (accessible by Global Administrators). To make a label available to appear on MyVable, click on the pencil icon next to the root label (top level). Check the box next to “Publish to Self Service” and then click the checkmark to save your change.
This will make both the root label and all sub-labels visible on MyVable if any email forwarders have the label(s) applied. The self-service icon will now appear next to them.
Labels which are applied to Matching Rules are not inherited by the email forwarders themselves. This allows Administrators the option of using labels on Matching Rules for administrative purposes while assigning a different (or overlapping) set of labels to the email forwarder itself.
You can assign as many labels as you wish to your email forwarders via the Newsletters tab.
Find the email forwarder(s) that you want to assign labels to, and select the box(es) next to the title(s). Click on the label icon at the top of the list view to open the labels dialogue window.
Either use the expansion arrow on the right to open the Label tree, or use the search function to find the relevant labels. Check the boxes for the labels you want to assign to the email forwarder and close the dialogue window when done.
To remove or amend, select the email forwarder, click on the labels icon and (un)check the boxes.
Grant End User Access to MyVable
You can enable access to MyVable for End Users via the Vable User Settings page which can be found under the gear icon at the top right of your browser (accessible by Global Administrators). Toggle the option under User Access to Vable Platform and apply the desired selections under the welcome email settings.
For organizations not using Single Sign On, we recommend enabling welcome emails before adding any new users to the platform so they will receive details on how to access MyVable.
However, if you are setting up MyVable access for existing users you will need to trigger a notice to them via email (click “Reset Password” within the user’s detail view). Alternatively, your users can use the “Forgot Password?” link from the login page. Once they have received the email and reset it, they will be able to log in.
For organizations with large numbers of users, we recommend discussing available methods for managing End User access with your Vable Account Manager.
Administrators can access the self-service platform from within the administrator platform by clicking on their name in the top menu bar and selecting “MyVable”.
End Users and Administrators can access the platform directly via my.vable.com.
Note: MyVable is an optional product. Please contact your Vable account manager for more details.