Once you have created a Vablemail Rule for an email subscription, you will see the option for Extraction, Forwarding or both, depending on your license. Here we will explore how to use Vablemail Extraction to include content received via email in Topics and Newsletters.
To start, you will need to activate the extraction process. This is done by clicking the Activation slider, turning it from grey to turquoise.
Select extraction properties
You will now see two additional options: Extract Articles and Extract Attachments.
Extract Articles - this option should be selected when the email will have the desired content included in the body of the email. This is the most common scenario. When selected, you will be prompted to choose, from a drop down menu, how the content will be extracted from the email:
a. Single Item: Used when there is an individual link within each email that you want to extract. (Uncommon)
b. Multiple Items: Used when there are one or more links within each email to individual articles. This option tells the system to pick out these individual articles and link to them directly. (Common)
c. Full Email: Used when the email doesn’t include links for each article but only text and/or when the subscription will have varying formats. (Common)
Extract Attachments - this option should be selected when the email will have the desired content included as an attachment, rather than in the body of the email. When selected, you will be prompted to specify what attachment(s) should be uploaded, such as the file type, in the available text box.
If your organization has a private taxonomy set up, the extracted content can be categorized at this time by selecting the appropriate selections from the Taxonomy Tree field.
Once finished, be sure to save your changes. Your rule will be queued up to be reviewed and finalized by our team. Note: Our team will manually process the most recent email received in the 2 days prior to a rule being created and delete all older emails in order to prevent old content from being surfaced in your Topics.
Once a rule has been approved, you will be able to view the content which has been processed in the Extracted Content tab within your rule.
Include extracted content in Topics and Newsletters
All extracted email content will become articles within the platform (private to your organization) and can now be included via keyword searches or by applying filters to narrow your results to specify which rules you want included in your Vable search.
To specify which extraction rules you want included in a Vable search, click on Select Email Rules while on the Articles page. Browse or search within your rules, selecting those from which you want to view results. Once satisfied, close the rule selector window and you will see the articles which were created by your selected rules.
Note: Content Extraction on Vable Inbox is dependent on your subscription. For more information, please contact your account manager.